9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing means employing an external business to manage payroll jobs such as consolidating payroll information, calculating incomes, handling tax regulations, administering staff member benefits, and ensuring prompt payroll.

Outsourcing payroll not just conserves companies time but also ensures compliance with legal requirements. Outsourcing to a payroll expert can help avoid concerns that emerge with internal payroll, like remaining up to date with altering tax laws or by hand fixing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on solutions with easy to use user interfaces, smooth combinations with human resources and accounting software, and scalability to satisfy the requirements of services of all sizes. These functions guarantee total payroll management, whether you’re dealing with a couple of staff members or a worldwide workforce.

Security and Compliance

Each option was assessed for its capability to secure sensitive information and guarantee compliance with ever-changing tax guidelines and labor laws. Strong security steps and updated compliance credentials are vital for decreasing threats and avoiding penalties.

Customer Support

We thought about the schedule of responsive consumer assistance, training resources, and ongoing help to make sure services can rely on their selected payroll provider. Comprehensive support assists prevent payroll errors and solves problems promptly when they arise.

Reputation

To make sure dependability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, in addition to market acknowledgment and third-party audits, to validate each tool’s performance and trustworthiness. A solid track record shows a track record of providing constant, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the assessment of companies on these variety of requirements, we have created the ultimate list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers a comprehensive service for handling global payroll and work, making it ideal for businesses of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both global workers and specialists in over 180 nations.

Playroll uses a Global Payroll Management option that provides organizations complete control and flexibility to incorporate their preferred payroll suppliers per area, without any need to rip and change their existing set-up at fun time and cost. The services consist of GP Analytics, an effective tool for tracking and visualizing payroll information from throughout the world. GP Manager consolidates worldwide payroll processes along with advanced analytics features, to give you more oversight of international payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in international work services, focusing on in-house legal know-how.

Key Features Overview

– Consolidating global payroll procedures into one central center while providing flexible integrations with existing suppliers and internal operations.

– Map payroll information from any data source, featuring integrations with leading accounting software application.

– Quick release of software and automated vendor onboarding.

Multi-vendor payroll for paying employees through different suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout various regions.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low execution expenses, saving time and resources.

– No need to change existing payroll operations or trusted local companies.

– Real-time currency management and conversion features for international payroll.

– Advanced automation for payroll tasks across over 180 nations.

– Built-in compliance features with digitized audit trails.

– Access to knowledgeable client assistance for services of all sizes.

– Dedicated assistance available at no additional expense.

Cons

– Limited combination alternatives with third-party HR tools, though more choices are constantly being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your requirements, with full integration with present payroll companies and systems.

2. Paylocity

Paylocity is understood for its flexibility, providing a comprehensive outsourced payroll service perfect for mid-market services. It likewise supplies a suite of HR and workforce management options, including advantages administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions need a finding out curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited worldwide payroll capabilities

– Customization may need technical proficiency.

3. Gusto

Gusto is a basic and affordable payroll contracting out service, particularly fit for small companies. Known for its transparent rates and ease of use, it also uses benefits administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to use.

– Offers health insurance, 401( k), and other perks.

– Handles federal, state, and regional tax filings.

Cons:

– Not perfect for organizations with a big, intricate workforce.

– Only offered for U.S.-based staff members and specialists.

– Personalized assistance is only readily available at greater tiers.

– Limited versatility for special payroll structures.

– Slower processing times for new services compared to some competitors.

4. ADP

ADP, founded in 1949, is a relied on global payroll service especially created for large enterprises. It offers powerful multi-country payroll software application, along with advanced analytics for in-depth insights into payroll information.

– Global payroll services

– Tax policies compliance tools

– HR services integration

Pricing:

– Offers 24/7 customer support with payroll specialists.

– Automates tax filings, payroll calculations, and makes sure compliance with policies.

– Connects with various accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with requirements.

– Added fees for tax filings, year-end reports, and specific features.

– Initial setup can be lengthy and may require substantial training.

– While assistance is available 24/7, response times and quality might vary.

5. Paychex

Paychex is a popular choice for little to medium-sized businesses, providing a variety of payroll and HR services. Its intuitive platform makes sure easy management.

– Automated payroll processing

– Employee benefits administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly customer support

– Strong compliance assistance for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced features come at an additional cost

– Reports and personalization choices can be restricted

– Occasional delays in customer support response times

6. Square

Square’s payroll services are perfect for small companies, especially those currently using Square for payments, using easy combinations, automated tax filings, and direct deposit alternatives.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless combination with Square POS

– Competitive prices, particularly for small companies with per hour workers.

– Simple and intuitive design

Cons:

– Lacks advanced HR tools and advantages administration that bigger enterprises might need.

– Best suited for retail, restaurants, and little service-based organizations, but might not be perfect for extremely intricate payroll needs.

– Payroll reporting functions are more basic compared to rivals.

– Only available for businesses running within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll contracting out solution that combines payroll with advanced HR services, best for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax guidelines

Pricing:

– Can incorporate with HR, labor force management, and accounting software application.

– Comprehensive compliance features for tax guidelines, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll trends, labor expenses, and compliance threats.

Cons:

– Can be too intricate for small companies with a steep learning curve.

– Might be more pricey than some simpler payroll solutions, especially for small companies with tight budgets.

– Some businesses may discover particular functions require IT support or extra personalization efforts.
– Some users report disparities in customer support reaction times and problem resolution.

8. Justworks

Justworks provides payroll outsourcing together with robust HR services, making it an ideal option for small companies with hourly and employed non-exempt staff members.

– Payroll processing and tax filing

– Employee benefits and insurance coverage

– 401( k) management

– HR services and employee’s compensation

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly control panel for staff members and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More affordable for mid-sized organizations than little groups.

– Less flexibility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ employees, which might not suit all company structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides powerful payroll services and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom prices based upon the scope of the company.

Pros:

– Employees can manage their own payroll, advantages, and tax files.

– Offers extensive functions to secure delicate staff member data.

– Advanced analytics supply valuable insights into labor force costs, turnover, and effectiveness.

Cons:

– Compared to other payroll solutions, Paycom can be expensive, particularly for small or midsize companies.

– New users might require substantial training to completely make use of the platform.

– Some users report that workflow personalization and reporting alternatives have restrictions.

– While client service is readily available, some users experience slow action times or problem resolving complicated concerns.

– Compared to rivals, Paycom has less combinations with other business software application, needing more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll options readily available, how do you pick? As a primary step, it’s crucial to take your organization’s size and requires into consideration. Small services may prefer a simpler, affordable solution, while larger companies need more comprehensive services.

Ensure the service provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to minimize disturbances. A solution that takes months to embrace can considerably affect your company – try to find companies that provide fast and easy onboarding.

At Playroll, we understand the challenges at hand. Above all, we are dedicated to supplying personalized customer care, for companies of all sizes. Our platform combines automated, easy-to-implement international payroll management software application with hands-on assistance. All in the name of making global payroll and expansion really easy.