9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing ways hiring an external company to manage payroll tasks such as combining payroll data, calculating incomes, managing tax policies, administering employee benefits, and guaranteeing timely payroll.

Outsourcing payroll not only saves businesses time however likewise guarantees compliance with legal requirements. Outsourcing to a payroll professional can assist avoid issues that arise with in-house payroll, like staying up to date with changing tax laws or manually repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on options with user-friendly interfaces, seamless combinations with human resources and accounting software, and scalability to satisfy the needs of organizations of all sizes. These features make sure complete payroll management, whether you’re handling a few staff members or an international workforce.

Security and Compliance

Each service was evaluated for its capability to protect sensitive information and guarantee compliance with ever-changing tax regulations and labor laws. Strong security steps and up-to-date compliance qualifications are important for decreasing threats and preventing charges.

Customer Support

We thought about the availability of responsive consumer assistance, training resources, and continuous help to ensure businesses can count on their picked payroll company. Comprehensive support helps avoid payroll errors and deals with issues swiftly when they emerge.

Reputation

To make sure reliability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, in addition to market recognition and third-party audits, to verify each tool’s performance and credibility. A strong track record shows a performance history of providing constant, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the evaluation of business on these variety of criteria, we have produced the ultimate list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll supplies a detailed service for handling international payroll and work, making it ideal for services of any size. The platform’s Employer of Record (EOR) services allow smooth payroll processing for both international employees and contractors in over 180 nations.

Playroll uses a Worldwide Payroll Management option that provides businesses full control and versatility to integrate their preferred payroll vendors per region, with no need to rip and change their current set-up at fantastic time and cost. The services include GP Analytics, an effective tool for tracking and envisioning payroll information from throughout the world. GP Manager combines international payroll procedures along with innovative analytics features, to offer you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in worldwide work services, focusing on in-house legal knowledge.

Key Features Overview

– Consolidating international payroll procedures into one central center while supplying with existing vendors and internal operations.

– Map payroll data from any information source, including integrations with leading accounting software application.

– Quick implementation of software and automated supplier onboarding.

Multi-vendor payroll for paying employees through different suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance across various regions.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low implementation expenses, saving time and resources.

– No require to change existing payroll operations or relied on local service providers.

– Real-time currency management and conversion features for global payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance features with digitized audit tracks.

– Access to experienced customer support for organizations of all sizes.

– Dedicated support offered at no additional cost.

Cons

– Limited combination alternatives with third-party HR tools, though more choices are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your requirements, with complete integration with present payroll suppliers and systems.

2. Paylocity

Paylocity is known for its versatility, providing a thorough outsourced payroll service ideal for mid-market companies. It also offers a suite of HR and labor force management services, including advantages administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a discovering curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited global payroll capabilities

– Customization might need technical know-how.

3. Gusto

Gusto is an easy and budget-friendly payroll contracting out service, particularly fit for small companies. Known for its transparent rates and ease of use, it also offers advantages administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and easy to utilize.

– Offers health insurance coverage, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not ideal for services with a big, complex workforce.

– Only available for U.S.-based workers and contractors.

– Personalized support is just available at higher tiers.

– Limited flexibility for special payroll structures.

– Slower processing times for brand-new businesses compared to some rivals.

4. ADP

ADP, founded in 1949, is a relied on international payroll solution particularly created for big enterprises. It provides powerful multi-country payroll software, in addition to innovative analytics for extensive insights into payroll data.

– Global payroll solutions

– Tax regulations compliance tools

– HR services integration

Pricing:

– Offers 24/7 consumer service with payroll professionals.

– Automates tax filings, payroll computations, and makes sure compliance with regulations.

– Connects with different accounting software and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll needs.

– Surcharges for tax filings, year-end reports, and specific functions.

– Initial setup can be time-consuming and might require comprehensive training.

– While support is available 24/7, response times and quality may differ.

5. Paychex

Paychex is a popular option for little to medium-sized organizations, providing a range of payroll and HR services. Its intuitive platform ensures simple management.

– Automated payroll processing

– Employee advantages administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly client service

– Strong compliance assistance for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced functions come at an additional cost

– Reports and customization choices can be limited

– Occasional delays in customer assistance reaction times

6. Square

Square’s payroll services are perfect for small organizations, particularly those already using Square for payments, offering simple integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless integration with Square POS

– Competitive rates, especially for small companies with hourly workers.

– Simple and instinctive design

Cons:

– Lacks innovative HR tools and advantages administration that bigger enterprises may require.

– Best suited for retail, dining establishments, and little service-based organizations, however may not be ideal for extremely intricate payroll needs.

– Payroll reporting features are more fundamental compared to rivals.

– Only offered for businesses operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll outsourcing solution that integrates payroll with sophisticated HR services, ideal for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax policies

Pricing:

– Can incorporate with HR, workforce management, and accounting software.

– Comprehensive compliance functions for tax guidelines, wage laws, and reporting requirements.

– Provides detailed analytics into payroll patterns, labor expenses, and compliance threats.

Cons:

– Can be too complicated for small services with a steep knowing curve.

– Might be more expensive than some simpler payroll options, particularly for little organizations with tight budgets.

– Some organizations may find certain features need IT support or additional modification efforts.
– Some users report disparities in customer support response times and concern resolution.

8. Justworks

Justworks offers payroll outsourcing together with robust HR services, making it an ideal choice for small companies with hourly and employed non-exempt workers.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and employee’s payment

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use control panel for workers and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More economical for mid-sized services than little teams.

– Less flexibility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ workers, which may not fit all business structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides effective payroll services and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for workforce management

– Employee self-service functions

Pricing:

Custom pricing based upon the scope of the company.

Pros:

– Employees can handle their own payroll, benefits, and tax files.

– Offers comprehensive functions to protect sensitive staff member information.

– Advanced analytics offer important insights into workforce expenses, turnover, and effectiveness.

Cons:

– Compared to other payroll solutions, Paycom can be expensive, particularly for small or midsize services.

– New users might need considerable training to fully utilize the platform.

– Some users report that workflow customization and reporting options have constraints.

– While customer support is offered, some users experience sluggish action times or problem dealing with complicated concerns.

– Compared to rivals, Paycom has fewer integrations with other business software application, needing more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll options offered, how do you choose? As a first step, it’s important to take your business’s size and requires into consideration. Small companies might prefer an easier, affordable option, while bigger services need more extensive services.

Ensure the service provider integrates efficiently with your existing HR services, accounting tools and internal workflows to decrease disturbances. A solution that takes months to embrace can considerably affect your service – search for companies that provide quick and simple onboarding.

At Playroll, we understand the challenges at hand. Above all, we are dedicated to supplying tailored customer care, for services of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software application with hands-on assistance. All in the name of making international payroll and expansion genuinely simple.