9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out ways working with an external business to manage payroll tasks such as consolidating payroll data, calculating salaries, managing tax regulations, administering staff member benefits, and making sure prompt payroll.

Outsourcing payroll not only saves organizations time but likewise ensures compliance with legal requirements. Outsourcing to a payroll expert can assist prevent problems that arise with internal payroll, like staying up to date with altering tax laws or manually repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with user-friendly user interfaces, smooth integrations with human resources and accounting software application, and scalability to fulfill the requirements of businesses of all sizes. These functions make sure complete payroll management, whether you’re managing a couple of employees or an international workforce.

Security and Compliance

Each service was assessed for its ability to safeguard sensitive data and ensure compliance with ever-changing tax regulations and labor laws. Strong security steps and up-to-date compliance credentials are necessary for decreasing risks and preventing charges.

Customer Support

We considered the accessibility of responsive consumer support, training resources, and ongoing support to guarantee services can depend on their picked payroll service provider. Comprehensive assistance assists avoid payroll mistakes and fixes problems promptly when they emerge.

Reputation

To ensure dependability, we reviewed user feedback on platforms like G2, Trustpilot and Capterra, in addition to market recognition and third-party audits, to confirm each tool’s efficiency and reliability. A solid reputation shows a performance history of providing constant, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the assessment of business on these variety of requirements, we have created the ultimate list for the best payroll services that can be outsourced in 2025.

1. Playroll

Playroll provides a detailed solution for handling international payroll and work, making it perfect for companies of any size. The platform’s Employer of Record (EOR) services make it possible for seamless payroll processing for both worldwide staff members and professionals in over 180 nations.

Playroll offers a Global Payroll Management option that offers organizations complete control and versatility to incorporate their favored payroll vendors per region, with no need to rip and replace their existing set-up at fun time and expense. The services consist of GP Analytics, a powerful tool for tracking and imagining payroll information from throughout the world. GP Manager combines global payroll procedures along with sophisticated analytics functions, to offer you more oversight of international payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in international work services, prioritizing in-house legal knowledge.

Key Features Overview

– Consolidating global payroll procedures into one main hub while providing flexible integrations with existing suppliers and in-house operations.

– Map payroll data from any information source, featuring integrations with leading accounting software.

– Quick deployment of software and automated vendor onboarding.

Multi-vendor payroll for paying employees through various suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across different regions.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low implementation costs, saving time and resources.

– No require to change existing payroll operations or relied on local suppliers.

– Real-time currency management and conversion features for worldwide payroll.

– Advanced automation for payroll tasks across over 180 countries.

– Built-in compliance functions with digitized audit trails.

– Access to experienced client support for services of all sizes.

– Dedicated support offered at no additional cost.

Cons

– Limited combination choices with third-party HR tools, though more options are constantly being included.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management customized to your requirements, with complete combination with present payroll providers and systems.

2. Paylocity

Paylocity is understood for its flexibility, providing a comprehensive outsourced service ideal for mid-market businesses. It also provides a suite of HR and workforce management solutions, including benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions need a finding out curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited worldwide payroll abilities

– Customization may require technical know-how.

3. Gusto

Gusto is a simple and budget friendly payroll contracting out service, especially matched for small companies. Known for its transparent rates and ease of usage, it likewise provides advantages administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and easy to use.

– Offers health insurance, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for organizations with a big, complicated labor force.

– Only available for U.S.-based employees and specialists.

– Personalized assistance is just available at higher tiers.

– Limited versatility for unique payroll structures.

– Slower processing times for new services compared to some rivals.

4. ADP

ADP, established in 1949, is a trusted global payroll solution particularly designed for large enterprises. It provides powerful multi-country payroll software application, together with sophisticated analytics for in-depth insights into payroll data.

– Global payroll services

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 customer support with payroll professionals.

– Automates tax filings, payroll computations, and ensures compliance with guidelines.

– Gets in touch with numerous accounting software application and HR tools.

Cons:

– Pricing can be high compared to competitors with simpler payroll needs.

– Service charges for tax filings, year-end reports, and particular features.

– Initial setup can be lengthy and may need substantial training.

– While support is available 24/7, reaction times and quality may vary.

5. Paychex

Paychex is a popular option for small to medium-sized companies, offering a series of payroll and HR services. Its user-friendly platform makes sure simple management.

– Automated payroll processing

– Employee benefits administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly customer support

– Strong compliance assistance for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced functions come at an extra expense

– Reports and modification options can be restricted

– Occasional delays in customer assistance reaction times

6. Square

Square’s payroll services are perfect for little services, especially those already using Square for payments, offering simple integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless combination with Square POS

– Competitive prices, specifically for small companies with hourly employees.

– Simple and intuitive design

Cons:

– Lacks sophisticated HR tools and advantages administration that larger business may need.

– Best suited for retail, restaurants, and little service-based organizations, however may not be ideal for extremely intricate payroll needs.

– Payroll reporting functions are more basic compared to competitors.

– Only available for companies operating within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll contracting out service that integrates payroll with innovative HR services, ideal for mid-market businesses.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service choices

– Compliance with tax guidelines

Pricing:

– Can incorporate with HR, workforce management, and accounting software application.

– Comprehensive compliance functions for tax regulations, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor expenses, and compliance dangers.

Cons:

– Can be too complex for small companies with a high knowing curve.

– Might be more costly than some easier payroll services, especially for small companies with tight budget plans.

– Some services might discover specific functions require IT support or additional modification efforts.
– Some users report inconsistencies in client service reaction times and issue resolution.

8. Justworks

Justworks uses payroll outsourcing together with robust HR services, making it an ideal choice for small services with per hour and salaried non-exempt employees.

– Payroll processing and tax filing

– Employee benefits and insurance

– 401( k) management

– HR services and worker’s compensation

Pricing:

Starts at $49/month per worker.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized services than small teams.

– Less flexibility in payroll and HR tools compared to some standalone options.

– Requires companies to co-employ workers, which may not fit all organization structures.

– Primarily concentrated on U.S.-based business.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides effective payroll solutions and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax policies compliance

– HR services for labor force management

– Employee self-service features

Pricing:

Custom rates based on the scope of the company.

Pros:

– Employees can manage their own payroll, advantages, and tax documents.

– Offers detailed functions to protect delicate worker information.

– Advanced analytics offer important insights into workforce costs, turnover, and performance.

Cons:

– Compared to other payroll options, Paycom can be expensive, especially for little or midsize businesses.

– New users might require substantial training to completely make use of the platform.

– Some users report that workflow personalization and reporting options have restrictions.

– While customer support is readily available, some users experience slow response times or difficulty dealing with intricate concerns.

– Compared to rivals, Paycom has less integrations with other organization software application, needing more reliance on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With so numerous outsourced payroll services readily available, how do you select? As a primary step, it’s crucial to take your company’s size and requires into consideration. Small companies may prefer a simpler, economical option, while bigger businesses need more comprehensive services.

Ensure the company incorporates smoothly with your existing HR services, accounting tools and internal workflows to lessen disruptions. A solution that takes months to embrace can significantly impact your business – search for companies that provide quick and basic onboarding.

At Playroll, we comprehend the obstacles at hand. Above all, we are committed to offering personalized client service, for companies of all sizes. Our platform integrates automated, easy-to-implement international payroll management software application with hands-on support. All in the name of making worldwide payroll and growth really easy.