9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing means employing an external company to handle payroll tasks such as combining payroll data, calculating salaries, managing tax guidelines, administering employee benefits, and guaranteeing prompt payroll.

Outsourcing payroll not only conserves organizations time but likewise makes sure compliance with legal requirements. Outsourcing to a payroll specialist can assist prevent concerns that arise with internal payroll, like staying up to date with changing tax laws or by hand fixing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on options with easy to use interfaces, smooth combinations with human resources and accounting software, and scalability to satisfy the requirements of services of all sizes. These functions guarantee total payroll management, whether you’re handling a few employees or a worldwide labor force.

Security and Compliance

Each solution was evaluated for its ability to safeguard sensitive data and ensure compliance with ever-changing tax policies and labor laws. Strong security measures and current compliance credentials are necessary for reducing risks and preventing penalties.

Customer Support

We considered the accessibility of responsive consumer support, training resources, and ongoing help to make sure services can depend on their picked payroll service provider. Comprehensive assistance helps avoid payroll mistakes and resolves concerns promptly when they develop.

Reputation

To ensure dependability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, in addition to industry recognition and third-party audits, to validate each tool’s performance and trustworthiness. A strong credibility shows a track record of delivering constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of business on these variety of criteria, we have produced the ultimate list for the finest payroll services that can be contracted out in 2025.

1. Playroll

Playroll offers a comprehensive service for handling international payroll and work, making it perfect for organizations of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both worldwide workers and contractors in over 180 countries.

Playroll uses a Worldwide Payroll Management solution that offers organizations complete control and versatility to integrate their preferred payroll suppliers per area, without any requirement to rip and change their existing set-up at fun time and expense. The services consist of GP Analytics, a powerful tool for tracking and envisioning payroll data from across the world. GP Manager combines worldwide payroll processes along with advanced analytics functions, to provide you more oversight of global payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global work services, prioritizing internal legal knowledge.

Key Features Overview

– Consolidating worldwide payroll procedures into one main center while supplying versatile integrations with existing suppliers and internal operations.

– Map payroll data from any data source, including integrations with leading accounting software application.

– Quick deployment of software application and automated supplier onboarding.

Multi-vendor payroll for paying workers through various providers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout various areas.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low implementation expenses, conserving time and resources.

– No require to replace existing payroll operations or relied on regional suppliers.

– Real-time currency management and conversion features for worldwide payroll.

– Advanced automation for payroll jobs across over 180 nations.

– Built-in compliance features with digitized audit trails.

– Access to well-informed client assistance for businesses of all sizes.

– Dedicated assistance available at no extra cost.

Cons

– Limited combination options with third-party HR tools, though more choices are constantly being included.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management customized to your requirements, with complete combination with present payroll suppliers and systems.

2. Paylocity

Paylocity is known for its flexibility, offering a detailed outsourced payroll service ideal for mid-market services. It also provides a suite of HR and workforce management solutions, including advantages administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, flexible platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a discovering curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited worldwide payroll abilities

– Customization might need technical competence.

3. Gusto

Gusto is an easy and budget-friendly payroll outsourcing service, especially matched for little services. Known for its transparent rates and ease of usage, it also offers advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to utilize.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for companies with a big, intricate workforce.

– Only offered for U.S.-based employees and specialists.

– Personalized support is just readily available at greater tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for brand-new companies compared to some rivals.

4. ADP

ADP, established in 1949, is a relied on global payroll service particularly developed for large enterprises. It supplies powerful multi-country payroll software, together with sophisticated analytics for extensive insights into payroll information.

– Global payroll solutions

– Tax policies compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll professionals.

– Automates tax filings, payroll computations, and ensures compliance with guidelines.

– Gets in touch with numerous accounting software and HR tools.

Cons:

– Pricing can be high compared to competitors with simpler payroll requirements.

– Added fees for tax filings, year-end reports, and particular features.

– Initial setup can be time-consuming and may require extensive training.

– While assistance is readily available 24/7, reaction times and quality might vary.

5. Paychex

Paychex is a popular choice for small to medium-sized services, providing a series of payroll and HR services. Its instinctive platform makes sure simple management.

– Automated payroll processing

– Employee benefits administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance assistance for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced functions come at an extra cost

– Reports and customization options can be limited

– Occasional hold-ups in customer support reaction times

6. Square

Square’s payroll services are perfect for small companies, especially those currently using Square for payments, providing easy integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless integration with Square POS

– Competitive pricing, particularly for little businesses with hourly staff members.

– Simple and intuitive style

Cons:

– Lacks innovative HR tools and benefits administration that larger business might require.

– Best suited for retail, restaurants, and small service-based organizations, however might not be perfect for highly complicated payroll needs.

– Payroll reporting features are more fundamental compared to rivals.

– Only available for services operating within the U.S.

7. UKG Ready

UKG Ready is an extensive payroll contracting out option that integrates payroll with innovative HR services, ideal for mid-market organizations.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax regulations

Pricing:

– Can integrate with HR, workforce management, and accounting software.

– Comprehensive compliance functions for tax guidelines, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll trends, labor costs, and compliance threats.

Cons:

– Can be too complicated for small companies with a high knowing curve.

– Might be more expensive than some easier payroll services, especially for small companies with tight budgets.

– Some businesses might find certain functions require IT support or additional customization efforts.
– Some users report disparities in customer support reaction times and issue resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it a perfect choice for little services with hourly and employed non-exempt employees.

– Payroll processing and tax filing

– Employee benefits and insurance coverage

– 401( k) management

– HR services and employee’s compensation

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly control panel for staff members and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-efficient for mid-sized organizations than little groups.

– Less versatility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ workers, which may not match all service structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that supplies powerful payroll options and HR services to companies of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for workforce management

– Employee self-service features

Pricing:

Custom prices based on the scope of the company.

Pros:

– Employees can manage their own payroll, advantages, and tax files.

– Offers comprehensive functions to secure delicate worker information.

– Advanced analytics offer important insights into labor force expenses, turnover, and performance.

Cons:

– Compared to other payroll solutions, Paycom can be pricey, especially for little or midsize services.

– New users might need significant training to totally utilize the platform.

– Some users report that workflow customization and reporting choices have restrictions.

– While customer service is readily available, some users experience sluggish reaction times or problem dealing with complicated problems.

– Compared to rivals, Paycom has less integrations with other company software, needing more reliance on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll services offered, how do you pick? As an initial step, it’s vital to take your organization’s size and needs into factor to consider. Small businesses may prefer a simpler, economical service, while larger businesses need more extensive services.

Ensure the service provider integrates efficiently with your existing HR services, accounting tools and internal workflows to reduce disruptions. A service that takes months to embrace can substantially affect your service – search for service providers that provide fast and basic onboarding.

At Playroll, we understand the challenges at hand. Above all, we are devoted to providing individualized customer support, for businesses of all sizes. Our platform integrates automated, easy-to-implement global payroll management software application with hands-on assistance. All in the name of making worldwide payroll and growth really easy.